Unlike in Europe, in Brazil, e-invoicing has served to provide state monitoring of the financial flows of companies for a long time. The requirements involved vary significantly between the countries, and they also change frequently.
In Brazil, electronic invoicing in the form of the Nota Fiscal Eletrônica (NF-e) is mandatory for almost all businesses. The fiscal authority responsible is the Secretaria de Fazenda (SEFAZ), which cooperates with the federal government authorities. The NF-e only becomes valid when it carries the seller’s electronic signature and also verification from SEFAZ in the form of an authorisation barcode (DANF-e), before the goods are shipped. In addition to the NF-e for goods, there are corresponding invoices for services and for transportation:
NFe for goods
Goods cannot be shipped without a printed invoice containing an authorisation code (DANFe).
NFE-s for services
The service provider sends the invoice to the city or district, which authorises it. The purchaser can then download the invoice directly from the city’s website.
CTe for transportation
If a transport provider from outside the company is used, the invoice must be validated by the purchaser and integrated via his back-end system into his monthly report to the government. The CTe 3.0 document must be carried on the transportation performed.
An extension to SPED is the Bloco K, which contains details on the use of raw materials and inventory and warehouse stock movements. Since 2019 it has been mandatory to submit this in electronic form.
Process (for goods):
In most Latin American countries, invoices must be sent directly or via certified providers to the relevant fiscal authority. As volumes increase, the risk of violations when legislative changes are made grows greater. We implement suitable technical solutions for SAP users.
The ortevo Connector is our low-cost, flexible solution for your business-to-government (B2G) e-invoicing needs. Based on the SAP eDocument Framework, it links the systems of specialised e-invoicing providers to your SAP system.
Your SAP application can be consolidated for e-invoicing in two ways: by using the SAP solutions or by integrating a specialised provider. Both methods can implement the requirements of the individual countries on the four major points.
Normally, Latin American fiscal authorities prescribe an XML format for invoices. The exact specifications are particular to each country, however.
In Latin America, invoices can only be sent to customers with the signature of the relevant authorities. Different methods of doing this are used in each country.
Tracking of invoices by the fiscal authorities is normally made possible by the use of individual codes. These codes must be integrated into the invoice.
Although e-invoicing is widely used in Latin America, in some countries the printed invoice must also meet exact government specifications.
Our solutions adapt flexibly to new statutory requirements when these change
Even with multiple e-invoicing partners in multiple countries, your system gives a clear overview
Even with large volumes, our solutions comply with all regulations and thereby avoid violations.
Your IT department no longer has to keep up with the frequent regulatory changes in Latin America.
If your IT landscape is consolidated for e-invoicing, you are spared regular modifications.
Regardless of the approach you prefer, we will support you in your selection and the implementation.
We show you the advantages and disadvantages of the various possibilities and help you both to select and to implement the solution that is best for you. We can also present our ortevo Connector live.
