E-invoicing, Brazil

Unlike in Europe, in Brazil, e-invoicing has served to provide state monitoring of the financial flows of companies for a long time. The requirements involved vary significantly between the countries, and they also change frequently.

In Brazil, electronic invoicing in the form of the  Nota Fiscal Eletrônica (NF-e) is mandatory for almost all businesses. The fiscal authority responsible is the Secretaria de Fazenda (SEFAZ), which cooperates with the federal government authorities. The NF-e only becomes valid when it carries the seller’s electronic signature and also verification from SEFAZ in the form of an authorisation barcode (DANF-e), before the goods are shipped. In addition to the NF-e for goods, there are corresponding invoices for services and for transportation:

NFe for goods
Goods cannot be shipped without a printed invoice containing an authorisation code (DANFe).

NFE-s for services
The service provider sends the invoice to the city or district, which authorises it. The purchaser can then download the invoice directly from the city’s website.

CTe for transportation
If a transport provider from outside the company is used, the invoice must be validated by the purchaser and integrated via his back-end system into his monthly report to the government. The CTe 3.0 document must  be carried on the transportation performed.

An extension to SPED is the Bloco K, which contains details on the use of raw materials and inventory and warehouse stock movements. Since 2019 it has been mandatory to submit this in electronic form.

The process


Process (for goods):

  1. The provider registers with the government for authorisation certificates. The government then issues a personal key that can be used as an electronic signature. The provider generates the relevant tax data using its SAP system in the form of an XML file, to which the electronic signature is attached. The signed file is sent to the fiscal authority SEFAZ.
  2. SEFAZ validates the file by means of an authorisation code in real time; this must be sent back to the XML file or SAP system before the goods are shipped.
  3. The validated XML invoice (Digitally Authorized Nota Fiscal Eletronica, DANF-e) is included by the provider with the goods in the form of a printed barcode, and the invoice is often also sent electronically or via a communications system.
  4. The goods can now be sent. Real-time monitoring is available by scanning the DANF-e.
  5. On receipt of the goods, the purchaser must confirm the NF-e with SEFAZ and the authorisation codes must be integrated into its monthly accounting report. The second validation is intended to prevent tax evasion.
  6. The process is completed when SEFAZ issues confirmation for the received goods.

We prepare your system for e-invoicing

In most Latin American countries, invoices must be sent directly or via certified providers to the relevant fiscal authority. As volumes increase, the risk of violations when legislative changes are made grows greater. We implement suitable technical solutions for SAP users.

The best of two worlds

The ortevo Connector is our low-cost, flexible solution for your business-to-government (B2G) e-invoicing needs. Based on the SAP eDocument Framework, it links the systems of specialised e-invoicing providers to your SAP system.

Two ways, one goal

Your SAP application can be consolidated for e-invoicing in two ways: by using the SAP solutions or by integrating a specialised provider. Both methods can implement the requirements of the individual countries on the four major points.


The format

Normally, Latin American fiscal authorities prescribe an XML format for invoices. The exact specifications are particular to each country, however.

The signatures

In Latin America, invoices can only be sent to customers with the signature of the relevant authorities. Different methods of doing this are used in each country.


Tax control

Tracking of invoices by the fiscal authorities is normally made possible by the use of individual codes. These codes must be integrated into the invoice.

Print format requirements

Although e-invoicing is widely used in Latin America, in some countries the printed invoice must also meet exact government specifications.


This is what ortevo stands for as your e-invoicing partner.


Our solutions adapt flexibly to new statutory requirements when these change


Even with multiple e-invoicing partners in multiple countries, your system gives a clear overview

Risk minimisation

Even with large volumes, our solutions comply with all regulations and thereby avoid violations.

Relief of burden

Your IT department no longer has to keep up with the frequent regulatory changes in Latin America.

Long-term service

If your IT landscape is consolidated for e-invoicing, you are spared regular modifications.

Openness to different solutions

Regardless of the approach you prefer, we will support you in your selection and the implementation.

Our partners


Let the experts get your SAP system
in shape for e-invoicing for and in Brazil!

We show you the advantages and disadvantages of the various possibilities and help you both to select and to implement the solution that is best for you. We can also present our ortevo Connector live.